סקירה כללית
XTEND is seeking a highly professional, proactive, and detail-oriented Executive Assistant to support the company’s CEO and senior management team. This is a central and highly impactful role, requiring strong ownership, discretion, and the ability to operate independently in a fast-paced environment. The role involves close, day-to-day work with senior leadership and provides comprehensive administrative and operational support across the executive team. Key Responsibilities * Full ownership of complex calendar management for the CEO and executive management team * Scheduling and coordinating multi-participant meetings, internal and external, across multiple time zones * End-to-end coordination of executive meetings, board meetings, leadership offsites, and international investor visits * Day-to-day ongoing support for all members of senior management, including prioritization, follow-ups, and real-time problem solving * Welcoming and hosting guests, customers, partners, and executives with a high level of professionalism * Managing visitor meeting logistics: parking, access approvals, meeting rooms, refreshments, equipment, and room readiness * Handling ad-hoc operational and administrative tasks with flexibility and responsiveness * Working closely with external service providers to support executive management with daily meal ordering and travel logistics * Maintain organized systems for documents, contacts, and executive workflows, and support expense management, invoices, and administrative processes * Acting with full discretion, confidentiality, and professionalism when working with senior leadership Requirements: * Minimum 4 years of proven experience as a Personal Assistant / Executive Assistant / Office Manager * Mandatory experience supporting senior management and managing executive calendars and logistics * Experience working directly with a CEO – strong advantage * Fluent in Hebrew and English
– speaking, writing, and reading (required) * Exceptional organizational skills and ability to manage multiple priorities simultaneously * Proactive, independent, and service-oriented mindset, with the ability to anticipate needs * Strong interpersonal skills and the ability to be assertive when needed * Proficiency in Office tools / Microsoft Outlook * Ability to work flexible hours and adapt to a dynamic, sometimes unpredictable environment * Experience in a high-growth, global, tech / defense environment – strong advantage Why Join Us: Work alongside a visionary CEO and senior leadership at the heart of a fast-scaling organization and play a meaningful role in shaping how a global defense-tech company operates and scales.
דרישות המשרה
* Full ownership of complex calendar management for the CEO and executive management team * Scheduling and coordinating multi-participant meetings, internal and external, across multiple time zones * End-to-end coordination of executive meetings, board meetings, leadership offsites, and international investor visits * Day-to-day ongoing support for all members of senior management, including prior
