סקירה כללית
Description About the Role The Executive Assistant & Office Coordinator is a hybrid position designed to support Okoora’s CEO and strengthen the operational environment around executive management. This role combines high-level executive assistance with coordination of day-to-day office operations, ensuring seamless workflow, organizational clarity, and a stable, efficient working atmosphere. This is a central, high-impact position that requires exceptional organizational ability, strong communication skills, and the maturity to operate in a fast-paced, high-performance environment. Key Responsibilities Executive Support * Full ownership of the CEO’s complex calendar, prioritization, and scheduling. * Gatekeeping and managing incoming requests, ensuring the CEO’s focus and time are protected. * Preparation and coordination of meetings, including room setup, materials, and guest hosting. * Coordination of business travel: flights, accommodation, ground transportation, itineraries. * Monitoring follow-ups and ensuring action items are completed by relevant parties. * Managing communication flow on behalf of the CEO when required. * Providing day-to-day logistical and administrative support. Office Coordination * Serving as the main point of contact at the office reception area. * Greeting guests, candidates, partners, and visitors in a professional manner. * Coordinating meeting rooms, ensuring availability and readiness. * Providing administrative support to the Office Operations Manager when needed. * Assisting with light purchasing, office supplies, and logistics. * Ensuring order, structure, and a smooth daily operational rhythm across the office. Requirements Requirements Experience * 3–7 years of experience as an Executive Assistant to a CEO or senior executive. * Proven experience managing complex calendars and international scheduling. * Experience supporting executives in a fast-paced, high-growth or tech environment. * Strong written and verbal communication skills in English and Hebrew. * Experience coordinating travel, meetings, and executive-level logistics. Skills & Competencies * Exceptional organizational and multitasking abilities. * High level of professionalism, discretion, and confidentiality. * Ability to remain calm, focused, and effective under pressure. * Strong interpersonal skills and the ability to communicate with all levels of the organization. * Proactive mindset with the ability to anticipate needs and solve problems independently. * Service-oriented attitude combined with confident boundary-setting. Personal Qualities We Are Looking For Someone Who Embodies * Composure and emotional maturity – calm, balanced, and reliable. * High execution discipline – attention to detail, follow-through, and zero missed steps. * Strong presence – assertive yet warm, professional, and approachable. * Discretion and trustworthiness – works closely with sensitive information. * Sharp situational awareness – understands priorities, urgency, and context quickly. * Team player – collaborative, supportive, and aligned with company values. Work Environment * Full-time, on-site role at Okoora’s headquarters. * Requires high availability and responsiveness. * Position is located at the office reception area, adjacent to the CEO’s office.
דרישות המשרה
Executive Support * Full ownership of the CEO’s complex calendar, prioritization, and scheduling. * Gatekeeping and managing incoming requests, ensuring the CEO’s focus and time are protected. * Preparation and coordination of meetings, including room setup, materials, and guest hosting. * Coordination of business travel: flights, accommodation, ground transportation, itineraries. * Monitoring fol
