סקירה כללית
Executive Assistant to the CEO & Office Manager We are looking for a highly organized, proactive, and trustworthy professional to serve as Executive Assistant to the CEO and Office Manager. This role combines close strategic support to senior leadership with hands-on office management and people operations, and requires strong multitasking abilities, discretion, and excellent interpersonal skills. Executive Assistant to the CEO * Provide direct and ongoing support to the CEO, including complex calendar management, scheduling meetings across multiple stakeholders, and prioritizing time-sensitive matters. * Prepare meeting materials, presentations, reports, and background documents to support executive decision-making. * Attend meetings as needed, summarize discussions, document key decisions, and track action items to completion. * Handle sensitive and confidential information related to the CEO’s activities, both internally and externally, with the highest level of discretion and professionalism. * Support special projects and ad hoc initiatives assigned by the CEO, including research, coordination, follow-ups, and execution. * Participate in executive management meetings, produce clear and actionable summaries, and oversee follow-up on projects and tasks across departments. * Monitor progress, ensure accountability, provide status updates, and report regularly to the CEO. Office Management * Manage the front desk and oversee the company receptionist, ensuring smooth daily office operations and a welcoming environment. * Handle incoming phone calls and route them appropriately; manage and triage incoming emails and messages across company systems. * Manage office inventory, including technical equipment, office supplies, and logistical resources. * Coordinate food and refreshment orders for general office use, meetings, and company events. * Support various departments with changing needs and cross-functional projects, in line with company priorities. Recruitment & People Operations * Manage the end-to-end recruitment process, including job postings across multiple platforms, CV screening, initial candidate interviews, and coordination throughout the hiring lifecycle. * Lead and manage employee onboarding processes to ensure smooth integration of new hires. * Initiate and manage employee welfare and engagement activities, including company events, celebrations, birthdays, and overall employee experience initiatives. Requirements & Skills * Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously. * Strong communication skills in English (written and verbal); Hebrew is an advantage. * High level of discretion, reliability, and attention to detail. * Ability to work independently, take initiative, and collaborate across teams. * Willingness to work additional hours when required. * Previous experience in a similar role – an advantage. Location: Tel Aviv, Alon Towers – near Hashalom train station Employment Type: Full-time, On-site.
דרישות המשרה
& Skills * Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously. * Strong communication skills in English (written and verbal); Hebrew is an advantage. * High level of discretion, reliability, and attention to detail. * Ability to work independently, take initiative, and collaborate across teams. * Willingness to work additional hours
