Job Summary As our Office & Operations Assistant , you’ll use your organization's powers to manage daily office operations and ensure everything runs like magical clockwork. So if you’re a master of organization and efficiency, a people person at heart, and a creative problem solver
– come over and be part of our epic journey. The Office & Operations Assistant will be stationed at the reception desk and will handle front-desk duties. Working Hours: 8:30
– 5:30 Sunday
– Thursday (On-site) Responsibilities: * Manage daily office operations, including orders, supplies, vendor relationships, invoicing, and parking. * Manage the office budget, track expenses, and keep within budgetary limits. * Handle incoming calls and emails, responding quickly and directing questions to the appropriate parties. * Manage and organize front desk, cleaning services, coffee and food services, and office maintenance to ensure a high level of service and a welcoming environment. * Monitor and maintain office equipment and supplies, overseeing inventory, procurement, and efficient distribution. * Manage kitchen facilities, direct housekeepers, and coordinated catering orders and food supplies. * Extend a warm welcome to visitors, employees, candidates, and vendors, maintaining a professional and friendly demeanor while ensuring compliance with company security policies. * Responsible for ongoing office maintenance, collaborating effectively with vendors and contractors. * Schedule meetings and coordinate calendars for various leaders * In charge of ongoing welfare events and happy hour * Support offsite arrangements such as booking travel accommodations and coordinating logistics for offsite meetings. * Collaborate with internal teams and external partners to ensure that projects are completed smoothly and efficiently. * Be a central point of contact and liaise with various departments and external parties. * Responsible for different tasks in Onboarding and Offboarding processes, ensuring smooth transitions and efficiently handling various operational systems and services. * Take an active part in executing cross-company projects with HR and Finance teams. * Work closely with global teams. * Identify opportunities for process improvement and implement changes to enhance overall office efficiency. * Stay ahead of industry best practices to maintain a modern and effective workplace. * Designing and creating materials to support office events (Holidays, Celebrations events) * Performs other related duties as assigned. * Report to HR Director. Requirements: * 3+ years of experience in office management and travel arrangements in a Tech environment. * A genuine people person with excellent interpersonal skills and a friendly, empathetic demeanor * Highly organized, with acute attention to detail and a passion for maintaining a polished and professional office environment * A proactive problem solver with a results-driven attitude and a track record of learning fast * Excellent time management and multitasking abilities, able to juggle multiple priorities and deadlines with ease * Strong written and verbal communication skills in both English and Hebrew * Experience with Canva or any similar tool. * Full-time, five days a week on-site. * The ideal candidate is proactive, engaged, and committed to delivering high-quality results. Key Skills: * Excellent communication and interpersonal skills. * Detail-oriented with a focus on quality and accuracy. * Ability to work in a fast-paced, dynamic environment. * Ability to manage multiple projects and priorities simultaneously. * Exceptional organizational and time-management skills. * Creative and proactive * Experience using Advanced Word, Excel, PowerPoint, and Google Sheets is desirable. Why work for us? Our team inspires progress in each other and our customers through our relentless pursuit of excellence. You will work with leaders who promote learning and personal development. We offer competitive salaries, bonus incentives, benefits, flexible hours, and mentoring. Apply now to join the team. Our Company is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, provincial, or local law.

דרישות המשרה

* Manage daily office operations, including orders, supplies, vendor relationships, invoicing, and parking. * Manage the office budget, track expenses, and keep within budgetary limits. * Handle incoming calls and emails, responding quickly and directing questions to the appropriate parties. * Manage and organize front desk, cleaning services, coffee and food services, and office maintenance to en

Company is looking to hire an Office and Facilities Manager to manage day-to-day office operations and administration, to include greeting visitors, managing the Tel Aviv office switchboard, manage and maintain conference rooms, distributing post and couriers, manage and schedule maintenance and repairs (both PPM and reactive maintenance). Administrative tasks: * Coordinate travel for the Tel Aviv office, including air, hotel and ground transportation for domestic and international itineraries * Coordinate meetings for senior members of the Tel Aviv office * Process expense reports for members of the Tel Aviv office * Coordinate office events (holiday party; summer lunch; etc.) * General administrative duties including business card orders; invoice approval; monthly allocation spreadsheet * Ad hoc administrative projects and tasks Office Management: * Assisting with deliveries to the building * Organising maintenance and repairs * Coordinate suppliers and sub-contractors * Assisting with Fire Marshalling and Fire Alarm Checks * Ensuring Health and Safety, as per local requirements * Monitoring Access Control System WORK EXPERIENCE/BACKGROUND: Essential: * Between 3-5 years of experience working in an admin and/or office management role, preferably in finance * Excellent administrative skills and ability to use various technology platforms * Strong verbal and communication skills with keen ability to articulate in a concise and clear manner * Exceptional organization skills with the ability to communicate in a clear and concise manner * Exceptional organization skills with strong sense of urgency; ability to execute tasks accurately and efficiently * Ability to multi-task and prioritise whilst adhering to strict confidentiality Strong team player – understands importance of building rapport and relationships * Shows good judgment and decision-making skills * Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business TECHINICAL/BUSINESS SKILLS & KNOWLEDGE: Essential: * High proficiency Microsoft Office Suite (especially Outlook, Excel, Word and PPT) * Familiar with SAP Concur Expense and Travel would be advantageous * Flexible in working after hours on occasion to host various time zones * Familiarity with local building regs * Familiarity with facilities operations desired

דרישות המשרה

* Monitoring Access Control System WORK EXPERIENCE/BACKGROUND: Essential: * Between 3-5 years of experience working in an admin and/or office management role, preferably in finance * Excellent administrative skills and ability to use various technology platforms * Strong verbal and communication skills with keen ability to articulate in a concise and clear manner * Exceptional organization skills

We are looking for an Office Manager & Welfare Operations (maternity leave replacement) to join our team. This is a full-time position, 5 days a week, on-site. Alice supports a hybrid work model, and our offices foster a space that encourages collaboration, productivity, and employee well-being. This role combines hands-on office management with operational support for employee welfare initiatives. We’re looking for someone who thrives in a fast-paced, ever-changing environment, loves to execute, and is genuinely passionate about employee welfare. This is a hands-on role for someone who enjoys supporting projects, managing logistics, and making things happen. What You’ll Do Office Management – Ramat Gan (Primary Responsibility) * Oversee day-to-day office operations and ensure smooth functionality. * Manage vendors, suppliers, facilities, and service providers. * Work closely with Finance, IT, and Operations. * Manage budgets, logistics, bookings, and office systems. * Ensure the office environment supports employees’ daily needs. Remote Office Support – London (Secondary Responsibility) * Provide ongoing remote operational support to the London office. * Coordinate vendors and office needs remotely. * Help streamline processes and maintain operational alignment across locations. Employee Welfare Operations (Support Role) * Support the planning and execution of employee welfare initiatives. * Handle logistics for happy hours, holiday gifts, celebrations, and milestone events. * Assist in coordinating wellness activities (mental health programs, volunteering, etc.). * Manage suppliers, budgets, and operational aspects of welfare activities. Requirements: * Up to 2 years of experience as an Office or Facilities Manager in a high-tech company. * A strong executor who knows how to prioritize and get things done quickly. * Highly organized, with excellent multitasking and follow-through skills. * Comfortable working in a dynamic, fast-paced global company. * Fluent in English and Hebrew (written and verbal) – required. * Service-oriented, positive, and energetic. * Proactive and solution-oriented, with strong attention to detail. * Passionate about employee welfare and happy to support meaningful initiatives. * A strong communicator who builds collaborative relationships. * Able to work independently while being a team player. * Proficiency in Google Workspace (including Sheets/Excel) – advantage. Alice is the leading provider of security and safety solutions for online experiences, safeguarding more than 3 billion users, top foundation models, and the world’s largest enterprises and tech platforms every day. As a trusted ally to major technology firms and Fortune 500 brands that build user-generated and GenAI products, Alice empowers security, AI, and policy teams with low-latency Real-Time Guardrails and a continuous Red Teaming program that pressure-tests systems with adversarial prompts and emerging threat techniques. Powered by deep threat intelligence, unmatched harmful-content detection, and coverage of 117+ languages, Alice enables organizations to deliver engaging and trustworthy experiences at global scale while operating safely and responsibly across all threat landscapes.

דרישות המשרה

* Up to 2 years of experience as an Office or Facilities Manager in a high-tech company. * A strong executor who knows how to prioritize and get things done quickly. * Highly organized, with excellent multitasking and follow-through skills. * Comfortable working in a dynamic, fast-paced global company. * Fluent in English and Hebrew (written and verbal) – required. * Service-oriented, positive, an

Hamilton Lane is looking to expand our team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation. What We Do As a recognized leader in providing Private Markets Solutions to clients across the globe, we manage approximately $145.6B in discretionary assets under management and $859.8B in non-discretionary assets under management, as of September 30, 20
25. The Opportunity We are seeking an experienced Team Assistant to provide administrative support to the Israel Office Head and team, and manage general office matters. This individual will work 5 days a week from our Israel Office, typically 8.30am
– 5.30pm on Sunday
– Thursday, and covering ad hoc requests/tasks outside of these hours as and when required. Your Responsibilities Will Be To Administrative roles, including, but not limited to: * Administrative assistance and support to the Office Head, the Executive Team Assistant, and other office professionals, ensuring the office is operating smoothly * Receptionist responsibilities including greeting and hosting office guests, arranging refreshments and catering, * Answering in-bound phone calls & emails * Calendar scheduling; arranging meetings and conference calls * Coordinating travel arrangements * Preparing expense reports * Maintenance of contacts, office files and reports * Assist with managing and maintaining IT infrastructure * Manage office budget, supplies inventory and place orders as necessary, both directly and online. * Maintenance of a tidy and orderly office * Organization of Team Wellness activities – birthdays, events around the Chagim etc. * Support the organization of our annual conference, a very high branded event, attended by a couple of hundred of top industry professionals. * Liaison with teams across the global offices: legal, finance, investment, marcomm, creative services etc. Your Background Will Include * At least five years’ experience in a dynamic and changing environment – in a global company, advantage * Experience in managing multiple priorities, administrative coordination, and logistics * Must be fluent in both English and Hebrew (business level) * Microsoft application proficiency (Excel, PowerPoint, etc.) * A problem solver, quick thinker, and assertive executer * A multi-tasker who thrives under pressure and enjoys working within a team * Strong attention to detail and highly developed organizational skills * Ability to exercise discretion and maintain confidentiality * Excellent inter-personal skills, political savvy, and good resource management * High level of discretion and trust * Positive energy * Bachelors degree – an advantage Benefits At Hamilton Lane, our benefits philosophy is simple. To provide our employees with a competitive suite of benefits and services to help navigate through the complexities and challenges of working, living, raising a family, and eventually retiring. To Do This, Hamilton Lane Offers The Following Benefits Enhancing Your Physical and Emotional Health * Employees have access to healthcare coverage, mental health resources, health & fitness reimbursement program, and Wellness Rewards Program. Developing Your Career * Tuition and certification reimbursement program are available along with continual education and development trainings for you to grow with Hamilton Lane. Supporting Your Family & Community * For our communities, Hamilton Lane provides paid time off to volunteer, matches your donations to charitable organizations, and compensates for referring qualified candidate that join our team. * For growing family, we offer an adoption reimbursement program, paid time off for new parents and newlyweds, and provide travel support for nursing parents. Safeguarding Your Financial Wellbeing * Hamilton Lane contributes to retirement programs and offers an employee stock purchasing plan. Hamilton Lane is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition. As a registered investment adviser, employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities. Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane. No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.

דרישות המשרה

Will Be To Administrative roles, including, but not limited to: * Administrative assistance and support to the Office Head, the Executive Team Assistant, and other office professionals, ensuring the office is operating smoothly * Receptionist responsibilities including greeting and hosting office guests, arranging refreshments and catering, * Answering in-bound phone calls & emails * Calendar sche

We are looking for an Office Manager & Welfare Operations (maternity leave replacement) to join our team. This is a full-time position, 5 days a week, on-site. Alice supports a hybrid work model, and our offices foster a space that encourages collaboration, productivity, and employee well-being. This role combines hands-on office management with operational support for employee welfare initiatives. We’re looking for someone who thrives in a fast-paced, ever-changing environment, loves to execute, and is genuinely passionate about employee welfare. This is a hands-on role for someone who enjoys supporting projects, managing logistics, and making things happen. What You’ll Do Office Management – Ramat Gan (Primary Responsibility) * Oversee day-to-day office operations and ensure smooth functionality. * Manage vendors, suppliers, facilities, and service providers. * Work closely with Finance, IT, and Operations. * Manage budgets, logistics, bookings, and office systems. * Ensure the office environment supports employees’ daily needs. Remote Office Support – London (Secondary Responsibility) * Provide ongoing remote operational support to the London office. * Coordinate vendors and office needs remotely. * Help streamline processes and maintain operational alignment across locations. Employee Welfare Operations (Support Role) * Support the planning and execution of employee welfare initiatives. * Handle logistics for happy hours, holiday gifts, celebrations, and milestone events. * Assist in coordinating wellness activities (mental health programs, volunteering, etc.). * Manage suppliers, budgets, and operational aspects of welfare activities. Requirements: * Up to 2 years of experience as an Office or Facilities Manager in a high-tech company. * A strong executor who knows how to prioritize and get things done quickly. * Highly organized, with excellent multitasking and follow-through skills. * Comfortable working in a dynamic, fast-paced global company. * Fluent in English and Hebrew (written and verbal) – required. * Service-oriented, positive, and energetic. * Proactive and solution-oriented, with strong attention to detail. * Passionate about employee welfare and happy to support meaningful initiatives. * A strong communicator who builds collaborative relationships. * Able to work independently while being a team player. * Proficiency in Google Workspace (including Sheets/Excel) – advantage. Alice is the leading provider of security and safety solutions for online experiences, safeguarding more than 3 billion users, top foundation models, and the world’s largest enterprises and tech platforms every day. As a trusted ally to major technology firms and Fortune 500 brands that build user-generated and GenAI products, Alice empowers security, AI, and policy teams with low-latency Real-Time Guardrails and a continuous Red Teaming program that pressure-tests systems with adversarial prompts and emerging threat techniques. Powered by deep threat intelligence, unmatched harmful-content detection, and coverage of 117+ languages, Alice enables organizations to deliver engaging and trustworthy experiences at global scale while operating safely and responsibly across all threat landscapes.

דרישות המשרה

* Up to 2 years of experience as an Office or Facilities Manager in a high-tech company. * A strong executor who knows how to prioritize and get things done quickly. * Highly organized, with excellent multitasking and follow-through skills. * Comfortable working in a dynamic, fast-paced global company. * Fluent in English and Hebrew (written and verbal) – required. * Service-oriented, positive, an

Hamilton Lane is looking to expand our team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation. What We Do As a recognized leader in providing Private Markets Solutions to clients across the globe, we manage approximately $145.6B in discretionary assets under management and $859.8B in non-discretionary assets under management, as of September 30, 20
25. The Opportunity We are seeking an experienced Team Assistant to provide administrative support to the Israel Office Head and team, and manage general office matters. This individual will work 5 days a week from our Israel Office, typically 8.30am
– 5.30pm on Sunday
– Thursday, and covering ad hoc requests/tasks outside of these hours as and when required. Your Responsibilities Will Be To Administrative roles, including, but not limited to: * Administrative assistance and support to the Office Head, the Executive Team Assistant, and other office professionals, ensuring the office is operating smoothly * Receptionist responsibilities including greeting and hosting office guests, arranging refreshments and catering, * Answering in-bound phone calls & emails * Calendar scheduling; arranging meetings and conference calls * Coordinating travel arrangements * Preparing expense reports * Maintenance of contacts, office files and reports * Assist with managing and maintaining IT infrastructure * Manage office budget, supplies inventory and place orders as necessary, both directly and online. * Maintenance of a tidy and orderly office * Organization of Team Wellness activities – birthdays, events around the Chagim etc. * Support the organization of our annual conference, a very high branded event, attended by a couple of hundred of top industry professionals. * Liaison with teams across the global offices: legal, finance, investment, marcomm, creative services etc. Your Background Will Include * At least five years’ experience in a dynamic and changing environment – in a global company, advantage * Experience in managing multiple priorities, administrative coordination, and logistics * Must be fluent in both English and Hebrew (business level) * Microsoft application proficiency (Excel, PowerPoint, etc.) * A problem solver, quick thinker, and assertive executer * A multi-tasker who thrives under pressure and enjoys working within a team * Strong attention to detail and highly developed organizational skills * Ability to exercise discretion and maintain confidentiality * Excellent inter-personal skills, political savvy, and good resource management * High level of discretion and trust * Positive energy * Bachelors degree – an advantage Benefits At Hamilton Lane, our benefits philosophy is simple. To provide our employees with a competitive suite of benefits and services to help navigate through the complexities and challenges of working, living, raising a family, and eventually retiring. To Do This, Hamilton Lane Offers The Following Benefits Enhancing Your Physical and Emotional Health * Employees have access to healthcare coverage, mental health resources, health & fitness reimbursement program, and Wellness Rewards Program. Developing Your Career * Tuition and certification reimbursement program are available along with continual education and development trainings for you to grow with Hamilton Lane. Supporting Your Family & Community * For our communities, Hamilton Lane provides paid time off to volunteer, matches your donations to charitable organizations, and compensates for referring qualified candidate that join our team. * For growing family, we offer an adoption reimbursement program, paid time off for new parents and newlyweds, and provide travel support for nursing parents. Safeguarding Your Financial Wellbeing * Hamilton Lane contributes to retirement programs and offers an employee stock purchasing plan. Hamilton Lane is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition. As a registered investment adviser, employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities. Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane. No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.

דרישות המשרה

Will Be To Administrative roles, including, but not limited to: * Administrative assistance and support to the Office Head, the Executive Team Assistant, and other office professionals, ensuring the office is operating smoothly * Receptionist responsibilities including greeting and hosting office guests, arranging refreshments and catering, * Answering in-bound phone calls & emails * Calendar sche

About Tailor Brands We are Tailor Brands. We built a platform that builds businesses. From launching and managing to growing a business, Tailor Brands is the all-in-one solution that empowers any business owner. Our platform services over 40 million small businesses. Our "Guidance Engine" assesses each new business introduced to our platform and devises a tailored plan that allows you to manage all your business needs from a single dashboard. Through our business-building platform, we’re turning the process of starting, managing, and growing a business into a better experience; we’re simplifying the business journey. At Tailor Brands, we believe in more than just handing you another tool; we are dedicated to teaching you the art of building a business. About the Role We’re looking for a highly organized, proactive, and service-oriented Office Manager to own and elevate our workplace experience. This role sits at the center of our day-to-day operations, ensuring our office runs smoothly while creating an environment where our people can do their best work. As our Office Manager, you’ll be at the heart of our daily life at the office. You will be responsible for end-to-end office operations, from facilities and vendor management to employee experience and internal events. You’ll also partner closely with the HR team to support onboarding, culture initiatives, and overall employee engagement.This is a hands-on role with high ownership and visibility, ideal for someone who thrives in a fast-paced, dynamic environment and enjoys building and improving processes. What You’ll Do * Office Operations & Facilities: Own the day-to-day operational management of the office, ensuring an organized, fully stocked, and welcoming environment. Manage vendors and service providers (food & kitchen, office equipment, maintenance, cleaning services, parking, etc), and maintain all office supplies, inventory, deliveries, and logistics. Manage and track office budgets, ensuring cost-effectiveness and alignment with company priorities. * Office Experience: Own the “look and feel” of the office and continuously improve the workplace experience. Serve as the go-to-person for all team members office related needs, ensuring a high-touch, service-oriented, and pleasant working environment. * Culture & Wellbeing: Partner with the HR team to ideate and execute world-class employee experience initiatives, from happy hours and holiday celebrations to off-site company events and wellbeing programs. Manage ongoing relationships with vendors related to employee experience (including gifts, food, and perks), and support the planning, sourcing, and distribution of employee gifts and engagement initiatives. * Onboarding Experience: Own the physical onboarding experience for new hires, ensuring their first day, from their hardware to their welcome kit, is seamless and memorable. * Administrative Support: Manage administrative operations including travel logistics, meeting coordination, and provide support to leadership on ad-hoc operational and administrative needs. Requirements: * 2+ years of experience in office management, operations, administration, or similar roles (preferably in a startup or tech environment). * Proven experience managing vendors and service providers
– must. * Experience supporting employee experience, HR initiatives, and employee lifecycle processes
– an advantage. * Experience managing office budgets, tracking expenses, and working with finance
– an advantage. * Strong project management skills
– ability to manage multiple projects or priorities and drive end-to-end execution. * Strong organizational skills and high attention to detail. * Proficiency in Google Workspace (Docs, Sheets, Slides) and ability to quickly learn new tools (including AI tools). * Excellent communication skills in Hebrew and English (spoken and written) * On-site presence
– this is a full-time, 100% on-site role at our Tel-Aviv office. Who You Are * A "Make-it-Happen" Mindset: You are a natural problem-solver who takes ownership and gets things done. * High Sense of Urgency: You move fast and know how to respond quickly when things break or change. * People-Centric: You genuinely enjoy helping others and creating a positive environment. You’re empathetic, approachable, and possess a high level of emotional intelligence. * Master Organizer: You can juggle multiple tasks simultaneously without dropping the ball or losing attention to detail. * Proactive: You don’t wait for a problem to arise; you see the empty coffee carafe, the messy lounge area, or the a dip in team morale before anyone else does
– and you already have a solution in motion. * Creative & Solution-Oriented: You don’t just follow a checklist; you think outside the box to improve our space and culture. Whether it’s reinventing a holiday party on a budget or redesigning a workflow to save the team time, you bring fresh ideas to the table.

דרישות המשרה

* 2+ years of experience in office management, operations, administration, or similar roles (preferably in a startup or tech environment). * Proven experience managing vendors and service providers
– must. * Experience supporting employee experience, HR initiatives, and employee lifecycle processes
– an advantage. * Experience managing office budgets, tracking expenses, and working with finance
–

We are looking for a Law Firm Administrative Operations and Accounts Associate to join our boutique IP law firm in Tel Aviv, which is one of the best known in Israel and primarily serves major international Fortune 100 clients. The firm operates in accordance with the highest international standards of major global law firms, and a suitable candidate should be able to operate in an environment of clients which expect proactive service and immediate reaction time. We are only looking for candidates who are seeking long-term employment and can flourish in a demanding international business environment. The position is full-time and on-site at our Tel Aviv office (Hagag Towers
– Ha’arbaa Street). There is no hybrid option. Responsibilities: * Managing accounts (payable/receivable): generating, correcting and issuing bills to clients, handling client’s online billing systems, responding to client’s billing queries, following up on payments, etc. * Administrative tasks: day to day management, office management, calendar management, communications with clients, etc. * Paralegal roles with respect to assisting in logistic tasks relating to court filings, management of hearing dates, communications with enforcement agencies, etc. Requirements: * At least 2 years of relevant experience in similar roles * Bilingual native-level proficiency in English and Hebrew including excellent writing skills in both languages * Strong organizational and analytical skills * Proficiency in Microsoft Excel * Experience in accounts (payable/receivable) and some basic understanding of accounting principles * Familiarity with e-billing systems * Full-time availability for an on-site position at our Tel Aviv office (Ha’arbaa Street) * References required

דרישות המשרה

* Managing accounts (payable/receivable): generating, correcting and issuing bills to clients, handling client’s online billing systems, responding to client’s billing queries, following up on payments, etc. * Administrative tasks: day to day management, office management, calendar management, communications with clients, etc. * Paralegal roles with respect to assisting in logistic tasks relating

VYBS is the fastest growing startup in the Rewarded App space. We're on a mission to empower mobile gamers worldwide to discover their perfect games and be rewarded for their passion. We leverage data, cutting-edge technology, and deep understanding of gamer preferences to deliver personalized recommendations, exclusive rewards, and a vibrant community that celebrates the joy of mobile gaming. At VYBS, our values guide how we work every day: Excellence, Community, Innovation, Passion, Proactiveness, Respect, and Positivity. We’re growing fast
– We’re looking for a proactive and highly organized Talent Acquisition Specialist to manage our hiring efforts end-to-end (with a strong focus on active sourcing), while also supporting the day-to-day office administration. What you’ll do (70% Recruiting) * Manage the full sourcing cycle: job opening intake, publishing, CV screening, and interview coordination * Active sourcing: identify candidates, outreach, follow-ups, and pipeline management * Partner with hiring managers to define role requirements and move candidates through the process * Ensure a great candidate experience through clear communication and smooth scheduling * Support continuous improvement of recruiting processes (templates, tracking, basic reporting) What you’ll do (30% Office Administration) * Manage day-to-day office operations (suppliers, equipment, orders, general office logistics) * Support onboarding logistics for new hires (workstation setup, equipment, coordination) * Assist with team events and employee experience initiatives as needed Requirements: * 2+ years of experience in recruiting / sourcing / recruitment coordination
– MUST * Sourcing experience with technical positions
– MUST * Hands-on experience with sourcing and outreach * Highly organized, detail-oriented, and able to work independently * Strong communication and interpersonal skills * Fluent English Why join us * A high-impact role with direct influence on company growth * Ownership, autonomy, and the chance to build scalable hiring processes * A dynamic role combining people-focused work with operations * This is a full time job on-site (One day from home) * Reports to the CEO Requirements added by the job poster * 3+ years of experience in Human Resources

דרישות המשרה

and move candidates through the process * Ensure a great candidate experience through clear communication and smooth scheduling * Support continuous improvement of recruiting processes (templates, tracking, basic reporting) What you’ll do (30% Office Administration) * Manage day-to-day office operations (suppliers, equipment, orders, general office logistics) * Support onboarding logistics for new

We’re looking for a sharp, energetic, and highly organized Personal Assistant & Office Manager to support our CEO and help keep our office running smoothly. If you thrive in a fast-paced environment, love getting things done, and enjoy juggling multiple priorities with a smile, this could be the perfect role for you. This is a hands-on, high-impact position of trust where you’ll support the CEO day-to-day, move quickly, take ownership, and make things happen. We’re looking for someone proactive, positive, and resourceful, with excellent judgment, discretion, and the ability to prioritize effectively in a dynamic environment. You will join a fast-paced, mission-driven cybersecurity company where authenticity, impact, resourcefulness, and teamwork are highly valued. Cyolo is a leading cybersecurity company dedicated to securing remote access for organizations operating in the most critical and sensitive environments. At Cyolo, we are passionate about solving complex security challenges and enabling secure access in the world’s most sensitive environments. As the Personal Assistant, you will: * Provide high-level administrative support to the CEO, including managing a complex and high-volume calendar, meetings, and communications with the highest level of discretion and confidentiality * Serve as a key point of contact between the CEO and senior executives, investors, Board members, and the management team * Coordinate and schedule internal and external meetings, ensuring smooth communication and information flow * Manage international travel logistics, including flights, accommodations, itineraries, and handling real-time changes or issues * Act as the CEO’s trusted partner and primary point of contact, anticipating needs and proactively resolving issues As the Office Manager, you will: * Own and manage the entire office environment, creating a welcoming, well-organized, and positive experience for employees and visitors * Provide administrative support across various departments as needed * Manage office logistics, facilities, daily operations and maintenance * Oversee office administration, procurement, vendor and supplier relationships * Manage office budgets, expenses, and purchasing processes What you bring to the role: * 2+ years of experience as as a Personal Assistant & Office Management. * Proven ability to multitask, prioritize, and perform under pressure in a fast-paced environment * Experience working in a global high-tech company (startup experience is a strong advantage) * Experience managing office budgets, expenses, and vendors * Excellent interpersonal and communication skills * A proactive, hands-on approach and a strong sense of ownership * Native-level proficiency in both English and Hebrew * Ability to leverage AI tools to improve efficiency and productivity (advantage)

דרישות המשרה

לא צויין

XTEND, a global leader in advanced operational drone systems, is seeking a dynamic and highly organized Office & Employee Experience Manager to join our team. This role offers a unique opportunity to shape the day-to-day operations and organizational culture of a fast-growing tech company. You will be the heart of our office, ensuring operational excellence while creating an inspiring and engaging environment for our employees. If you are a "people-person" with a passion for streamlining processes and driving impactful internal initiatives, we want to meet you. Responsibilities * Office Operations: Lead end-to-end office management, including facilities, logistics, and daily administrative operations to ensure a seamless work environment. * Employee Experience & Welfare: Design and execute annual welfare programs, holiday gifts, and team-building events aligned with company goals and culture. * Budget & Procurement: Manage office and welfare budgets, lead procurement processes, negotiate with vendors, and oversee purchase orders. * Executive Support: Provide high-level operational support to senior leadership, including calendar management and complex travel logistics. * Onboarding & Lifecycle: Facilitate employee onboarding and professional training sessions to ensure a positive employee journey from day one. * Community & Culture: Initiate and coordinate community volunteering activities. Requirements: * 4+ years of experience in Office Management, Operations, or Employee Welfare roles, preferably in a global/tech environment. * Proven track record in planning and producing large-scale company events and conferences. * Exceptional interpersonal skills with a "people-first" approach and the ability to build strong relationships at all levels. * High level of English (written and spoken) – must. * Strong organizational skills and the ability to manage multiple complex projects simultaneously in a fast-paced environment. * Experience in vendor management and negotiation with a focus on cost-efficiency. * Proactive and driven mindset, with the ability to identify operational gaps and implement scalable solutions. * Academic degree (B.A.) in a relevant field (Communication, Management, or similar).

דרישות המשרה

* Office Operations: Lead end-to-end office management, including facilities, logistics, and daily administrative operations to ensure a seamless work environment. * Employee Experience & Welfare: Design and execute annual welfare programs, holiday gifts, and team-building events aligned with company goals and culture. * Budget & Procurement: Manage office and welfare budgets, lead procurement pro

^^משרה זו נלקחה מ INDEED^^
תפקיד: מנהל.ת משרד / אדמינ' חברה: ייעוץ כלכלי (6 איש במשרד) מיקום: ת"א, אחד העם היקף: א'
• ה' מלאה היברידית 65% במשרד: 3*בשבוע 10
• 14 + 2*בשבוע 10
• 17 שאר הזמן מהבית לפי הצורך משימות/תחומי אחריות: ניהול משרד שוטף על כל פניו PA אישי.ת ופרסונאלי.ת למנכ"ל תיאומי לו"ז, נסיעות, אירוח, דוחות הוצאות, מעקבים עברית ברמת שפת אם
• חובה אנגלית ברמת שפת אם
• חובה ניסיון בתפקיד בסדר גודל דומה
• לפחות 5 שנים חובה שליטה ב
• Office, דגש על אקסל הגשת מועמדות: יש לשלוח קו'ח בקובץ word/PDF מצורף לכתובת: totali@app.civi.co.il **יש לציין קוד משרה 'בסי'(885696)** (רק פניות מתאימות ייענו)

דרישות המשרה

לא צויין

‫ אנו מחפשים בקר/ית רפואי/ת והתחייבויות בעל/ת ניסיון להצטרף למחלקת הכספים הדינמית שלנו. תפקיד זה מהווה עמוד תווך קריטי בתהליכי הבקרה וההתחשבנות הרפואיים של הארגון, ודורש דיוק, אחריות ויכולת עבודה מול גורמים מגוונים. התפקיד משלב עבודת בק-אופיס מעמיקה עם ממשקי עבודה מול חברות ביטוח, גורמים משלמים וצוותים רפואיים. תהיה/תהיי חלק מצוות תומך ומקצועי, ותסייע/תסייעי להבטיח את תקינות ובקרת התהליכים הפיננסיים הקשורים לטיפולים רפואיים. תחומי האחריות: * בקרה יסודית על גיליונות ניתוח ומכתבי שחרור רפואיים. * ביצוע התאמות בין התחייבויות לניתוחים לבין הביצוע בפועל. * זיהוי פערים ואי-התאמות, ויצירת קשר עם הגורמים המטפלים הרלוונטיים. * ניהול תהליך הסגירה עד לקבלת אישור תשלום והפקת חשבוניות. * עבודה שוטפת מול חברות ביטוח וגורמים משלמים אחרים. אנו מציעים סביבת עבודה מקצועית ומאתגרת, עם הזדמנויות ללמידה והתפתחות בתחום הבקרה הרפואית-פיננסית. בוא/י להשפיע ולתרום לארגון מוביל! Requirements * 3+ שנות ניסיון בתפקיד בקרה פיננסית/רפואית דומה, בדגש על יישוב תביעות רפואיות או תביעות בריאות. * שליטה מלאה ומוכחת ביישומי Office, בדגש על Excel ברמה גבוהה (כולל פונקציות מתקדמות). * ניסיון קודם כמזכירה רפואית – יתרון משמעותי. * יכולת מוכחת לירידה לפרטים, דיוק מירבי וסדר ארגוני גבוה. * כישורי תקשורת בינאישית מעולים ויכולת עבודה אפקטיבית מול ממשקים מרובים. for more jobs visit out jobs pages https://www.jobsseek.info/jobs למשרות נוספות בקרו בעמוד המשרות באתר שלנו‬

דרישות המשרה

* 3+ שנות ניסיון בתפקיד בקרה פיננסית/רפואית דומה, בדגש על יישוב תביעות רפואיות או תביעות בריאות. * שליטה מלאה ומוכחת ביישומי Office, בדגש על Excel ברמה גבוהה (כולל פונקציות מתקדמות). * ניסיון קודם כמזכירה רפואית – יתרון משמעותי. * יכולת מוכחת לירידה לפרטים, דיוק מירבי וסדר ארגוני גבוה. * כישורי תקשורת בינאישית מעולים ויכולת עבודה אפקטיבית מול ממשקים מרובים. for more jobs visit out jobs pages https

Company is looking to hire an Office and Facilities Manager to manage day-to-day office operations and administration, to include greeting visitors, managing the Tel Aviv office switchboard, manage and maintain conference rooms, distributing post and couriers, manage and schedule maintenance and repairs (both PPM and reactive maintenance). Administrative tasks: * Coordinate travel for the Tel Aviv office, including air, hotel and ground transportation for domestic and international itineraries * Coordinate meetings for senior members of the Tel Aviv office * Process expense reports for members of the Tel Aviv office * Coordinate office events (holiday party; summer lunch; etc.) * General administrative duties including business card orders; invoice approval; monthly allocation spreadsheet * Ad hoc administrative projects and tasks Office Management: * Assisting with deliveries to the building * Organising maintenance and repairs * Coordinate suppliers and sub-contractors * Assisting with Fire Marshalling and Fire Alarm Checks * Ensuring Health and Safety, as per local requirements * Monitoring Access Control System WORK EXPERIENCE/BACKGROUND: Essential: * Between 3-5 years of experience working in an admin and/or office management role, preferably in finance * Excellent administrative skills and ability to use various technology platforms * Strong verbal and communication skills with keen ability to articulate in a concise and clear manner * Exceptional organization skills with the ability to communicate in a clear and concise manner * Exceptional organization skills with strong sense of urgency; ability to execute tasks accurately and efficiently * Ability to multi-task and prioritise whilst adhering to strict confidentiality Strong team player – understands importance of building rapport and relationships * Shows good judgment and decision-making skills * Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business TECHINICAL/BUSINESS SKILLS & KNOWLEDGE: Essential: * High proficiency Microsoft Office Suite (especially Outlook, Excel, Word and PPT) * Familiar with SAP Concur Expense and Travel would be advantageous * Flexible in working after hours on occasion to host various time zones * Familiarity with local building regs * Familiarity with facilities operations desired

דרישות המשרה

* Monitoring Access Control System WORK EXPERIENCE/BACKGROUND: Essential: * Between 3-5 years of experience working in an admin and/or office management role, preferably in finance * Excellent administrative skills and ability to use various technology platforms * Strong verbal and communication skills with keen ability to articulate in a concise and clear manner * Exceptional organization skills

Office Manager | The Heart of the Organization | Full-Time We’re looking for you – the one who brings structure, organization, and great energy to everything you do. We are seeking a highly capable and proactive Office Manager for a central and dynamic role. This person will drive the day-to-day operations of the company, connect all moving parts, and serve as the go-to for everything that keeps the office running smoothly. What you’ll do: * Own and manage the day-to-day office operations * Handle administrative tasks, calendar management, and meeting coordination * Coordinate meeting rooms and host local and international guests * Manage orders for office supplies, refreshments, and ongoing needs * Coordinate flights, hotels, and logistics for employee travel * Oversee the company car fleet * Work closely with vendors and service providers * Ensure office maintenance and overall workspace functionality * Collaborate cross-functionally with all departments * Support onboarding and offboarding processes from an administrative perspective Who you are: * Highly organized, proactive, and detail-oriented * A people person who enjoys service, collaboration, and problem-solving * Able to multitask effectively while maintaining a positive attitude * Independent, responsible, and attentive to details * Previous experience in administration / office management – an advantage Why join us? * A meaningful role with real impact * A warm, dynamic, and collaborative work environment * A diverse, non-routine day filled with interactions * A company that values initiative, execution, and great people

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לא צויין

Job Description Do you enjoy being in the front line and first point of contact for visitors? Do you enjoy being in a customer service-oriented role? Work in a modern office environment. As an Office Administrator in Tel Aviv, this role ensures a professional, welcoming, and efficient workplace environment for everyone. Stationed at reception, responsibilities include being the initial contact for visitors, candidates, and employees. Representing Akamai, the position requires maintaining a positive and service-focused demeanor to support daily operations seamlessly. Work For a Leading Technology Company This position involves facilities and administrative support, collaborating with stakeholders and vendors to address office operations, employee experience, and site requirements. The preferred candidate is organized, resourceful, customer-oriented, and adept at multitasking within a dynamic and evolving work environment. As An Office Administrator, You Will Be Responsible For * Managing the reception desk and visitor access with a service-oriented attitude. * Coordinating office inventory, including groceries, coffee, and stationery supplies. * Handling all incoming mail, deliveries, and required customs clearance. * Overseeing cleaning services and facilities requests to maintain office standards. * Processing purchase orders and work with accounts payable for timely payments. * Supporting office events and meetings alongside the Events Program Manager. Do What You Love To be successful in this role you will: * Work on-site in Tel Aviv Sunday to Thursday, 08:0017:00, with potential one day remote work option under Flexible Working Program. * Have four years of experience in office administration or facilities coordination. * Communicate fluently in both English and Hebrew, written and verbal. * Have computer skills (Microsoft Office, Google Docs, and Canva for various projects.) * Prioritize tasks effectively while multitasking in a dynamic workspace. * Handle sensitive information with a high level of discretion Work in a way that works for you FlexBase, Akamai's Global Flexible Working Program, is based on the principles that are helping us create the best workplace in the world. When our colleagues said that flexible working was important to them, we listened. We also know flexible working is important to many of the incredible people considering joining Akamai. FlexBase, gives 95% of employees the choice to work from their home, their office, or both (in the country advertised). This permanent workplace flexibility program is consistent and fair globally, to help us find incredible talent, virtually anywhere. We are happy to discuss working options for this role and encourage you to speak with your recruiter in more detail when you apply. Learn what makes Akamai a great place to work This role will require your presence in a local Akamai office up to 4 days a week. Applicants should be aware that this office attendance will be required. Connect with us on social and see what life at Akamai is like! We power and protect life online, by solving the toughest challenges, together. At Akamai, we're curious, innovative, collaborative and tenacious. We celebrate diversity of thought and we hold an unwavering belief that we can make a meaningful difference. Our teams use their global perspectives to put customers at the forefront of everything they do, so if you are people-centric, you'll thrive here. Working for you Benefits At Akamai, we will provide you with opportunities to grow, flourish, and achieve great things. Our benefit options are designed to meet your individual needs for today and in the future. We provide benefits surrounding all aspects of your life: * Your health * Your finances * Your family * Your time at work * Your time pursuing other endeavors Our benefit plan options are designed to meet your individual needs and budget, both today and in the future. About Us Akamai powers and protects life online. Leading companies worldwide choose Akamai to build, deliver, and secure their digital experiences helping billions of people live, work, and play every day. With the world's most distributed compute platform from cloud to edge we make it easy for customers to develop and run applications, while we keep experiences closer to users and threats farther away. Join us Are you seeking an opportunity to make a real difference in a company with a global reach and exciting services and clients? Come join us and grow with a team of people who will energize and inspire you! Akamai Technologies is an Affirmative Action, Equal Opportunity Employer that values the strength that diversity brings to the workplace. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, gender identity, sexual orientation, race/ethnicity, protected veteran status, disability, or other protected group status.

דרישות המשרה

include being the initial contact for visitors, candidates, and employees. Representing Akamai, the position requires maintaining a positive and service-focused demeanor to support daily operations seamlessly. Work For a Leading Technology Company This position involves facilities and administrative support, collaborating with stakeholders and vendors to address office operations, employee experie

Office & Administration Manager Petach Tikva | Full-Time | On site CoolAutomation, a global leader in Smart HVAC Management & Integration solutions, is looking for an Office & Administration Manager to join our team. If you are proactive, highly organized, and passionate about creating a well-structured, people-focused work environment – this role is for you. About the Role We are seeking a service-oriented and detail-driven Office & Administration Manager to lead and oversee the company’s administrative operations. This is a dynamic, hands-on position requiring strong coordination skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The role sits at the heart of the organization and includes front desk responsibilities, serving as the first point of contact for visitors and employees while ensuring smooth day-to-day operations and supporting leadership and cross-functional teams. Key Responsibilities: * Manage executives’ calendars, meetings, and international travel arrangements * Oversee and track internal organizational processes and administrative workflows * Provide ongoing support to the Operations department * Lead and coordinate employee welfare initiatives, including holiday events, team-building activities, and Happy Hours * Manage office procurement and vendor relationships * Support onboarding processes for new employees * Serve as the front desk point of contact, welcoming guests and maintaining a professional office environment * Ensure smooth and efficient daily office operations Requirements: * Proven experience in Office Management / Administration * Excellent English (written and spoken) – must * Experience in a high-tech company – advantage * Strong organizational and multitasking skills * Full-time position (flexibility for short/long days available) * Position based in Petach Tikva If you are an independent, energetic professional who enjoys being at the center of organizational activity and creating a positive workplace experience, we would love to hear from you.

דרישות המשרה

, serving as the first point of contact for visitors and employees while ensuring smooth day-to-day operations and supporting leadership and cross-functional teams. Key Responsibilities: * Manage executives’ calendars, meetings, and international travel arrangements * Oversee and track internal organizational processes and administrative workflows * Provide ongoing support to the Operations depart

Job Summary As our Office & Operations Assistant , you’ll use your organization's powers to manage daily office operations and ensure everything runs like magical clockwork. So if you’re a master of organization and efficiency, a people person at heart, and a creative problem solver
– come over and be part of our epic journey. The Office & Operations Assistant will be stationed at the reception desk and will handle front-desk duties. Working Hours: 8:30
– 5:30 Sunday
– Thursday (On-site) Responsibilities: * Manage daily office operations, including orders, supplies, vendor relationships, invoicing, and parking. * Manage the office budget, track expenses, and keep within budgetary limits. * Handle incoming calls and emails, responding quickly and directing questions to the appropriate parties. * Manage and organize front desk, cleaning services, coffee and food services, and office maintenance to ensure a high level of service and a welcoming environment. * Monitor and maintain office equipment and supplies, overseeing inventory, procurement, and efficient distribution. * Manage kitchen facilities, direct housekeepers, and coordinated catering orders and food supplies. * Extend a warm welcome to visitors, employees, candidates, and vendors, maintaining a professional and friendly demeanor while ensuring compliance with company security policies. * Responsible for ongoing office maintenance, collaborating effectively with vendors and contractors. * Schedule meetings and coordinate calendars for various leaders * In charge of ongoing welfare events and happy hour * Support offsite arrangements such as booking travel accommodations and coordinating logistics for offsite meetings. * Collaborate with internal teams and external partners to ensure that projects are completed smoothly and efficiently. * Be a central point of contact and liaise with various departments and external parties. * Responsible for different tasks in Onboarding and Offboarding processes, ensuring smooth transitions and efficiently handling various operational systems and services. * Take an active part in executing cross-company projects with HR and Finance teams. * Work closely with global teams. * Identify opportunities for process improvement and implement changes to enhance overall office efficiency. * Stay ahead of industry best practices to maintain a modern and effective workplace. * Designing and creating materials to support office events (Holidays, Celebrations events) * Performs other related duties as assigned. * Report to HR Director. Requirements * 3+ years of experience in office management and travel arrangements in a Tech environment. * A genuine people person with excellent interpersonal skills and a friendly, empathetic demeanor * Highly organized, with acute attention to detail and a passion for maintaining a polished and professional office environment * A proactive problem solver with a results-driven attitude and a track record of learning fast * Excellent time management and multitasking abilities, able to juggle multiple priorities and deadlines with ease * Strong written and verbal communication skills in both English and Hebrew * Experience with Canva or any similar tool. * Full-time, five days a week on-site. * The ideal candidate is proactive, engaged, and committed to delivering high-quality results. Key Skills: * Excellent communication and interpersonal skills. * Detail-oriented with a focus on quality and accuracy. * Ability to work in a fast-paced, dynamic environment. * Ability to manage multiple projects and priorities simultaneously. * Exceptional organizational and time-management skills. * Creative and proactive * Experience using Advanced Word, Excel, PowerPoint, and Google Sheets is desirable.

דרישות המשרה

* Manage daily office operations, including orders, supplies, vendor relationships, invoicing, and parking. * Manage the office budget, track expenses, and keep within budgetary limits. * Handle incoming calls and emails, responding quickly and directing questions to the appropriate parties. * Manage and organize front desk, cleaning services, coffee and food services, and office maintenance to en

Detailed Description Milliman is among the world’s largest independent actuarial and consulting firms. With more than 3,800 employees and revenues of $1.1 billion in 2019, the firm serves the full spectrum of business, governmental, and financial organizations. Milliman was founded in 1947 and today has offices in principal cities worldwide, covering markets in North America, Latin America, Europe, Asia and the Pacific, and the Middle East. Who We Are The Tel Aviv office of Milliman specializes in Life and Casualty actuarial consulting. We are located in BSR4, Bnei Brak. We have a dedicated and hard-working team of fifteen professionals (primarily actuaries) that provides a range of financial and actuarial services to insurance companies, banks, and other organizations in all actuarial aspects. We are seeking an office manager to oversee the full range of administrative functions for our office. Duties And Responsibilities * Provide support for consultants, such as book travel, schedule meetings, prepare and process expense reports, plan meetings and events. * Provide general office support including sending express mail, scanning and printing documents, paying bills, ordering supplies, welcoming clients, facilitating meeting plans, etc. * Manage interactions with the landlord and property maintenance staff on facility management issues. * Help create and update documents in Microsoft Word and presentations in PowerPoint. The documents include but are not limited to reports, client proposals, marketing presentations, and other documents. * Assist consultants in preparing and filing client agreements (consulting contracts, non-disclosure agreements, etc.). * Support maintenance of required electronic files in accordance with firm document retention and risk management policies. * Manage the invoicing process, including preparation of monthly bills and application of payments received, vendor payments etc. Required Experience * Minimum a year of experience in a similar role in a professional office setting, and a long-term commitment to this career. * Experience working with a variety of vendors and contractors. * Expert level proficiency in Word and outlook, and general familiarity with Excel. * Strong English language skills. * Extremely detail oriented and organized. * Ability to work independently and take ownership of tasks and projects * Exhibits a sense of urgency in approach to assignments Education Requirement * Bachelor’s degree or other relevant post-secondary coursework preferred. Competencies, Skills And Behaviors That Support Success In Role * Exceptional organization – has a natural tendency to bring about order, logic, and effectiveness to procedures and systems; enjoys organizing * Foster an environment of collaboration, trust, respect, and camaraderie * Professionalism and integrity – demonstrates respect at all times and extends the benefit of the doubt; is trustworthy and dependable; takes ownership of work and accepts accountability; gives and receives feedback with maturity * Ability to build and maintain professional relationships * Resourcefulness, creativity, and initiative – independently and instinctively seeks out information, ideas, and solutions; can develop procedures and solutions from scratch and improve current ones * Works well under pressure with, at times, tight deadlines * Interpersonal awareness – is cognizant of others’ needs, emotions, and motivations, as well as one’s own; adapts to different personalities and communication styles when interacting with others * Effective communication – clearly communicates (orally and in writing) in a purposeful and succinct manner; considers their audience and communicates appropriately * Quality and accuracy – pays attention to the big and small details; takes pride in work products; provides and receives peer review * Balances independence and teamwork – knows when, how, and why to collaborate with others or work alone, depending on the task at hand * Time management and flexibility – prioritizes work and adapts to changes; is flexible with schedule and availability to accommodate time-sensitive matters

דרישות המשרה

* Provide support for consultants, such as book travel, schedule meetings, prepare and process expense reports, plan meetings and events. * Provide general office support including sending express mail, scanning and printing documents, paying bills, ordering supplies, welcoming clients, facilitating meeting plans, etc. * Manage interactions with the landlord and property maintenance staff on facil

We’re looking for a sharp, energetic, and highly organized Personal Assistant & Office Manager to support our CEO and help keep our office running smoothly. If you thrive in a fast-paced environment, love getting things done, and enjoy juggling multiple priorities with a smile, this could be the perfect role for you. This is a hands-on, high-impact position of trust where you’ll support the CEO day-to-day, move quickly, take ownership, and make things happen. We’re looking for someone proactive, positive, and resourceful, with excellent judgment, discretion, and the ability to prioritize effectively in a dynamic environment. You will join a fast-paced, mission-driven cybersecurity company where authenticity, impact, resourcefulness, and teamwork are highly valued. At Cyolo, we are passionate about solving complex security challenges and enabling secure access in the world’s most sensitive environments. As the Personal Assistant, you will: * Provide high-level administrative support to the CEO, including managing a complex and high-volume calendar, meetings, and communications with the highest level of discretion and confidentiality * Serve as a key point of contact between the CEO and senior executives, investors, Board members, and the management team * Coordinate and schedule internal and external meetings, ensuring smooth communication and information flow * Manage international travel logistics, including flights, accommodations, itineraries, and handling real-time changes or issues * Act as the CEO’s trusted partner and primary point of contact, anticipating needs and proactively resolving issues As the Office Manager, you will: * Own and manage the entire office environment, creating a welcoming, well-organized, and positive experience for employees and visitors * Provide administrative support across various departments as needed * Manage office logistics, facilities, daily operations and maintenance * Oversee office administration, procurement, vendor and supplier relationships * Manage office budgets, expenses, and purchasing processes What you bring to the role: * 2+ years of experience as as a Personal Assistant & Office Management. * Proven ability to multitask, prioritize, and perform under pressure in a fast-paced environment * Experience working in a global high-tech company (startup experience is a strong advantage) * Experience managing office budgets, expenses, and vendors * Excellent interpersonal and communication skills * A proactive, hands-on approach and a strong sense of ownership * Native-level proficiency in both English and Hebrew * Ability to leverage AI tools to improve efficiency and productivity (advantage)

דרישות המשרה

לא צויין

Position Description:
• Managing the activities of the Gender Equity Office and the Commissioner for Sexual Harassment Prevention, including administrative operations, project coordination, and advancing key initiatives.
• Handling administrative tasks: calendar management and scheduling, organizing meetings, preparing summaries, tracking implementation of decisions, booking venues and meeting rooms, coordinating entry permits, and more.
• Budget monitoring and follow-up: budget control, procurement orders, allocation and release of budget balances, tracking invoices and payments.
• Collecting, analyzing, and consolidating information and data related to the office’s areas of activity.
• Managing the unit’s scholarship programs: distributing calls for proposals, overseeing evaluation processes, and monitoring implementation through completion.
• Updating media content and website materials related to the Gender Equity Office.
• Organizing ceremonies, conferences, events, and meetings.
• Providing support and backup to unit staff.
• Performing additional tasks as assigned by the supervisor. Reporting Line: Reports to the President’s Advisor for Gender Equity; coordinated with the Chief Commissioner for Sexual Harassment Prevention. Requirements:
• Academic degree.
• At least one year of relevant professional experience.
• Experience in service-oriented roles and working with diverse audiences.
• Very high proficiency in English.
• Preferred: experience in gender-related fields or sexual harassment prevention.

דרישות המשרה

• Academic degree.
• At least one year of relevant professional experience.
• Experience in service-oriented roles and working with diverse audiences.
• Very high proficiency in English.
• Preferred: experience in gender-related fields or sexual harassment prevention.

About Appcharge Appcharge is a leading direct-to-consumer platform for app publishers. We help publishers sell digital goods directly to their users- bypassing traditional app store commissions and owning the full payment and commerce experience. The result: higher margins, better flexibility, and a more direct relationship with end users.Backed by $89M from leading investors and operators, we’ve grown 14x in the past year and now process over half a billion dollars annually. We’re building the infrastructure that lets modern app businesses take back control of monetization
– at scale. About The Role We’re looking for an organized, proactive, and people-oriented Office Manager to manage our front desk and support daily office operations. In this role, you will be the first point of contact for employees, visitors, and partners, creating a welcoming and professional environment while ensuring the office runs smoothly. Sitting at the reception area, you’ll play a key role in supporting employees, coordinating vendors, and managing day-to-day office logistics. This position combines front desk responsibilities with office operations, making it perfect for someone who enjoys working with people while keeping things organized behind the scenes. What You’ll Own * Be the first point of contact for employees, visitors, and partners, creating a welcoming and professional front desk experience * Ensure a smooth and positive guest experience by managing check-ins and maintaining an organized reception area * Own the day-to-day office operations, keeping the workspace efficient, functional, and well-organized * Manage relationships with office vendors, deliveries, and service providers * Own office equipment, supplies, and overall workplace needs * Track and manage office expenses, supporting budget planning and control * Lead coordination of meetings, events, and internal logistics across teams * Provide ongoing administrative and operational support across the organization * Own and manage company travel arrangements, including flights and accommodations * Drive HR operations processes, including onboarding and offboarding * Maintain ongoing communication with building management for all facility-related matters Requirements * Can-do, service-oriented, friendly and approachable personality * Strong organizational skills with attention to detail * Ability to multitask and manage competing priorities * Comfortable working in a fast-paced startup environment * Strong communication and interpersonal skills * Proficiency in Google Workspace and Excel * Fluent in English (written and spoken) * Previous experience in office management, reception, or administrative roles * Experience in a startup or tech environment

דרישות המשרה

with office operations, making it perfect for someone who enjoys working with people while keeping things organized behind the scenes. What You’ll Own * Be the first point of contact for employees, visitors, and partners, creating a welcoming and professional front desk experience * Ensure a smooth and positive guest experience by managing check-ins and maintaining an organized reception area * Ow

-מתן מענה לפניות טלפוניות, במייל וקבלת קהל
-ניהול יומנים ותיאום פגישות
-ביצוע סריקות מסמכים
-טיפול באדמיניסטרציה שוטפת

דרישות המשרה

-ניסיון בתפקיד דומה – יתרון
-אופיס – שליטה מלאה בתוכנות
-יחסי אנוש מעולים ויכולת עבודה עצמאית
-אדיבות, חריצות, מסירות ואכפתיות

משרה מלאה בימים א'-ה' בן השעות 8:00-17:00
פעם פעמים בשבוע נדרש לתת משמרות 9:00-18:00
משרדי החברה ממוקמים בבורסה בר"ג

About Eon Eon is building the next generation of cloud backup and recovery for modern data platforms. Our mission is to help companies protect and manage their data effortlessly while scaling with confidence. We’re a fast-growing startup where people take ownership, move quickly, and help shape how things are done. If you enjoy working in a dynamic environment and being at the center of day-to-day operations, this role is for you. About The Role We’re looking for an organized, proactive, and people-oriented Office Manager to manage our front desk and support daily office operations. In this role, you will be the first point of contact for employees, visitors, and partners, creating a welcoming and professional environment while ensuring the office runs smoothly. Sitting at the reception area, you’ll play a key role in supporting employees, coordinating vendors, and managing day-to-day office logistics. This position combines front desk responsibilities with office operations, making it perfect for someone who enjoys working with people while keeping things organized behind the scenes. Location: Full-time, onsite (5 days a week) Responsibilities * Serve as the front desk representative and first point of contact for employees, visitors, and partners * Welcome guests and manage visitor check-ins while maintaining a professional reception area * Oversee daily office operations and ensure the workspace remains organized and functional * Coordinate office vendors, deliveries, and service providers * Track office expenses and assist with operational budgeting * Manage office equipment, supplies, and workplace needs * Support administrative and operational tasks across teams * Assist with internal coordination and logistics for meetings, events, or office activities * Help create a positive and well-organized office environment for employees Requirements * Friendly, approachable, and service-oriented personality * Strong organizational skills and attention to detail * Ability to multitask and manage competing priorities * Comfortable working in a fast-paced startup environment * Strong communication and interpersonal skills * Proficiency with office tools such as Google Workspace and Excel * Fluent in English (written and spoken) Nice to Have * Previous experience in office management, reception, or administrative roles * Experience working in a startup or tech company environment

דרישות המשרה

with office operations, making it perfect for someone who enjoys working with people while keeping things organized behind the scenes. Location: Full-time, onsite (5 days a week) Responsibilities * Serve as the front desk representative and first point of contact for employees, visitors, and partners * Welcome guests and manage visitor check-ins while maintaining a professional reception area * Ov

Title
– Office Coordinator Type
– Contract Location
– Onsite Tel Aviv, Israel Introduction: We are seeking an experienced and motivated Office Coordinator to join our dynamic team at our Ramat Gan office. The ideal candidate will possess a strong background in office administration, a comprehensive understanding of MS Office, and a commitment to creating and maintaining a productive workplace. As an Office Coordinator, you will be the cornerstone in ensuring that our office operations run smoothly and efficiently, providing a functional, safe, and desirable environment for our team. Key Responsibilities:
– Oversee and maintain office conditions, arranging necessary repairs and liaising with building management, and contractors.
– Organize office operations and procedures, ensuring compliance with health and safety regulations.
– Manage office vendors and service providers, negotiating contracts and prices.
– Support IT and security departments in onboarding new employees and addressing their office needs.
– Collaborate with HR on welfare plans, company events, and employee recognition initiatives.
– Facilitate a collaborative work environment, addressing the needs of different teams.
– Manage external vendors, equipment procurement, and office inventory.
– Execute continuous improvement initiatives to enhance the workplace and company culture.
– Handle financial responsibilities such as invoicing and payments for office-related expenses.
– Provide administrative support to the Management team and assist with visitor support.
– Maintain efficient office activities and operations, complying with company policies.
– Respond to employee inquiries regarding office management issues through a ticketing platform. Qualifications:
– A minimum of 3+ years’ experience in office administration or coordination preferably within a large corporate environment.
– Excellent time management skills with the ability to multitask and prioritize.
– Strong attention to detail with superior problem-solving capabilities.
– Proactive with the ability to manage projects autonomously.
– Exceptional interpersonal and communication skills, both written and verbal.
– Strong organizational and planning abilities.
– Proficient in MS Office Suite.
– Fluency in English & Hebrew, with high-level written and verbal communication skills.
– Bachelor's degree in Business Administration or a related field is preferred.
– Experience in a global work environment is a big plus. Desired Skills:
– Ability to work effectively under pressure in a fast-paced environment.
– A positive attitude with a passion for people and teamwork.
– Knowledge of office management systems and procedures.
– Familiarity with budgeting and basic financial principles.
– Experience with administrative support tools and ticketing platforms. Tools Required:
– Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
– Familiarity with office management software and online collaboration tools.
– Knowledge of financial software for managing invoices and payments.

דרישות המשרה

– Oversee and maintain office conditions, arranging necessary repairs and liaising with building management, and contractors.
– Organize office operations and procedures, ensuring compliance with health and safety regulations.
– Manage office vendors and service providers, negotiating contracts and prices.
– Support IT and security departments in onboarding new employees and addressing their offic

We are looking for a people-first, highly organized, and proactive Office Manager & Global People Experience to be the heart of our offices in Israel and New York. This role plays a critical part in shaping our day-to-day office life while owning and leading global employee wellbeing and experience initiatives. You will create a welcoming, supportive, and engaging environment for employees and visitors alike, ensuring our office runs smoothly and our people feel cared for and connected. This role requires full-time presence in the office, five days per week. About Us Voyantis was founded in 2020 on the premise that market fundamentals are shifting companies worldwide from growth-at-all-costs strategies to efficient and responsible growth practices, with a focus on improving Unit Economics. With a bold mission to leverage AI to reimagine the whole Growth process, to streamline this transition and ensure its sustainability, Voyantis eliminates the guesswork from customer value creation, empowering leaders with actionable strategies and tactics to acquire, nurture and retain the high-value customers their businesses really need, with the actions and the timing that would be most impactful to achieve their goals. Leading companies like Miro, Rappi and Moneylion rely on Voyantis to effectively apply these predictions. They use Voyantis to drive high-value customer acquisition on platforms like Google and Meta, optimize incentives through Salesforce and Braze, and perfectly time upsells, resulting in a 20%-40% ROI uplift. Voyantis is well-backed by top VCs such as Target Global and SquarePeg. The company has tripled in size annually over the past two years and now boasts a team of 100 with offices in California, New York and Tel Aviv. Responsibilities * Serve as the face of the office by welcoming visitors and supporting employees on their first and last day. * Oversee day-to-day office operations and provide administrative support to ensure smooth, efficient workflows. * Own and independently manage employee welfare and wellbeing initiatives, including company events, happy hours, gifts, and SWAG. * Lead and support global employee experience activities, in close collaboration with cross-functional stakeholders. * Manage all office logistics and supplies, including kitchen, office equipment, and general office needs. * Ensure a positive, organized, and high-service office environment that reflects our company culture. * Manage the CEO’s calendar, including scheduling meetings, prioritizing requests, and coordinating across multiple stakeholders and time zones. * Act as a trusted point of contact for employees, supporting day-to-day needs with a proactive and solution-oriented approach. Requirements * 2+ years of proven experience as an Office Manager, with hands-on involvement in employee experience and wellbeing. * Global experience supporting employees or initiatives across multiple locations – an advantage. * Strong organizational and multitasking skills, with the ability to thrive in a fast-paced environment. * High service orientation with excellent interpersonal and communication skills. * Hands-on, proactive, and detail-oriented, with a strong sense of ownership and accountability. * Ability to work independently, take initiative, and collaborate effectively with cross-functional stakeholders. * Fluent English (written and verbal). * A positive, can-do attitude and a genuine passion for supporting employees and creating a great workplace experience.

דרישות המשרה

* Serve as the face of the office by welcoming visitors and supporting employees on their first and last day. * Oversee day-to-day office operations and provide administrative support to ensure smooth, efficient workflows. * Own and independently manage employee welfare and wellbeing initiatives, including company events, happy hours, gifts, and SWAG. * Lead and support global employee experience

‫ אנו מחפשים מנהל/ת משרד מנוסה לתחום הפיננסים, הפנסיה והביטוח, שיהווה/תהווה עמוד תווך בפירמה הצומחת שלנו. תפקיד זה הוא לב ליבה של הפעילות השוטפת, ומאפשר זרימה חלקה ויעילה של כלל התהליכים העסקיים. התפקיד כולל תמיכה משמעותית בצוות היועצים והמנהלים שלנו בפתח תקווה או בנתניה, תוך הטמעה ושימוש במערכות ייעודיות כגון אלמגור ושורנס, ובמערכות חברות הביטוח ובתי ההשקעות. תחומי האחריות: * ניהול אדמיניסטרטיבי שוטף של המשרד, כולל יומנים, פגישות ותכתובות. * תמיכה ביועצים פיננסיים ופנסיוניים, הכנת חומרים ומעקב משימות. * קשר שוטף עם חברות ביטוח, בתי השקעות וגופים פיננסיים. * טיפול בפניות לקוחות, מתן מענה מקצועי וליווי תהליכים. * ניהול תיקי לקוחות ומעקב אחר פוליסות במערכות המשרד. תפקיד זה מציע הזדמנות ייחודית להעמיק את הידע בתחומי הליבה שלנו, עם אופק התפתחות משמעותי לתפקידי מפתח בסביבת עבודה מקצועית ותומכת. Requirements * 3+ שנות ניסיון בתפקיד דומה בתחומי הביטוח, הפנסיה או הפיננסים, בפירמת ייעוץ/סוכנות ביטוח/בית השקעות. * ניסיון מוכח בעבודה מול מערכות חברות ביטוח ובתי השקעות (מגדל, כלל, הפניקס, הראל, פסגות, אלטשולר שחם). * שליטה גבוהה ביישומי Microsoft Office, בדגש על Outlook, Word ו-Excel. * הבנה עמוקה בתהליכים פנסיוניים וביטוחיים ורגולציה רלוונטית. * שליטה וניסיון מעשי במערכות ניהול משרד ייעודיות: אלמגור ושורנס. * הכרות עם מערכות CRM לניהול קשרי לקוחות – יתרון משמעותי. * השכלה אקדמית בתחומי מנהל עסקים, כלכלה או חשבונאות – יתרון. * תעודות מקצועיות בתחום הביטוח או הפנסיה – יתרון. ‬

דרישות המשרה

* 3+ שנות ניסיון בתפקיד דומה בתחומי הביטוח, הפנסיה או הפיננסים, בפירמת ייעוץ/סוכנות ביטוח/בית השקעות. * ניסיון מוכח בעבודה מול מערכות חברות ביטוח ובתי השקעות (מגדל, כלל, הפניקס, הראל, פסגות, אלטשולר שחם). * שליטה גבוהה ביישומי Microsoft Office, בדגש על Outlook, Word ו-Excel. * הבנה עמוקה בתהליכים פנסיוניים וביטוחיים ורגולציה רלוונטית. * שליטה וניסיון מעשי במערכות ניהול משרד ייעודיות: אלמגור ושורנס

We are looking for an Office Manager & Welfare Operations (maternity leave replacement) to join our team. This is a full-time position, 5 days a week, on-site. Alice supports a hybrid work model, and our offices foster a space that encourages collaboration, productivity, and employee well-being. This role combines hands-on office management with operational support for employee welfare initiatives. We’re looking for someone who thrives in a fast-paced, ever-changing environment, loves to execute, and is genuinely passionate about employee welfare. This is a hands-on role for someone who enjoys supporting projects, managing logistics, and making things happen. What You’ll Do Office Management – Ramat Gan (Primary Responsibility) * Oversee day-to-day office operations and ensure smooth functionality. * Manage vendors, suppliers, facilities, and service providers. * Work closely with Finance, IT, and Operations. * Manage budgets, logistics, bookings, and office systems. * Ensure the office environment supports employees’ daily needs. Remote Office Support – London (Secondary Responsibility) * Provide ongoing remote operational support to the London office. * Coordinate vendors and office needs remotely. * Help streamline processes and maintain operational alignment across locations. Employee Welfare Operations (Support Role) * Support the planning and execution of employee welfare initiatives. * Handle logistics for happy hours, holiday gifts, celebrations, and milestone events. * Assist in coordinating wellness activities (mental health programs, volunteering, etc.). * Manage suppliers, budgets, and operational aspects of welfare activities. Requirements: * Up to 2 years of experience as an Office or Facilities Manager in a high-tech company. * A strong executor who knows how to prioritize and get things done quickly. * Highly organized, with excellent multitasking and follow-through skills. * Comfortable working in a dynamic, fast-paced global company. * Fluent in English and Hebrew (written and verbal) – required. * Service-oriented, positive, and energetic. * Proactive and solution-oriented, with strong attention to detail. * Passionate about employee welfare and happy to support meaningful initiatives. * A strong communicator who builds collaborative relationships. * Able to work independently while being a team player. * Proficiency in Google Workspace (including Sheets/Excel) – advantage. Alice is the leading provider of security and safety solutions for online experiences, safeguarding more than 3 billion users, top foundation models, and the world’s largest enterprises and tech platforms every day. As a trusted ally to major technology firms and Fortune 500 brands that build user-generated and GenAI products, Alice empowers security, AI, and policy teams with low-latency Real-Time Guardrails and a continuous Red Teaming program that pressure-tests systems with adversarial prompts and emerging threat techniques. Powered by deep threat intelligence, unmatched harmful-content detection, and coverage of 117+ languages, Alice enables organizations to deliver engaging and trustworthy experiences at global scale while operating safely and responsibly across all threat landscapes.

דרישות המשרה

* Up to 2 years of experience as an Office or Facilities Manager in a high-tech company. * A strong executor who knows how to prioritize and get things done quickly. * Highly organized, with excellent multitasking and follow-through skills. * Comfortable working in a dynamic, fast-paced global company. * Fluent in English and Hebrew (written and verbal) – required. * Service-oriented, positive, an

Company is looking to hire an Office and Facilities Manager to manage day-to-day office operations and administration, to include greeting visitors, managing the Tel Aviv office switchboard, manage and maintain conference rooms, distributing post and couriers, manage and schedule maintenance and repairs (both PPM and reactive maintenance). Administrative tasks: * Coordinate travel for the Tel Aviv office, including air, hotel and ground transportation for domestic and international itineraries * Coordinate meetings for senior members of the Tel Aviv office * Process expense reports for members of the Tel Aviv office * Coordinate office events (holiday party; summer lunch; etc.) * General administrative duties including business card orders; invoice approval; monthly allocation spreadsheet * Ad hoc administrative projects and tasks Office Management: * Assisting with deliveries to the building * Organising maintenance and repairs * Coordinate suppliers and sub-contractors * Assisting with Fire Marshalling and Fire Alarm Checks * Ensuring Health and Safety, as per local requirements * Monitoring Access Control System WORK EXPERIENCE/BACKGROUND: Essential: * Between 3-5 years of experience working in an admin and/or office management role, preferably in finance * Excellent administrative skills and ability to use various technology platforms * Strong verbal and communication skills with keen ability to articulate in a concise and clear manner * Exceptional organization skills with the ability to communicate in a clear and concise manner * Exceptional organization skills with strong sense of urgency; ability to execute tasks accurately and efficiently * Ability to multi-task and prioritise whilst adhering to strict confidentiality Strong team player – understands importance of building rapport and relationships * Shows good judgment and decision-making skills * Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business TECHINICAL/BUSINESS SKILLS & KNOWLEDGE: Essential: * High proficiency Microsoft Office Suite (especially Outlook, Excel, Word and PPT) * Familiar with SAP Concur Expense and Travel would be advantageous * Flexible in working after hours on occasion to host various time zones * Familiarity with local building regs * Familiarity with facilities operations desired

דרישות המשרה

* Monitoring Access Control System WORK EXPERIENCE/BACKGROUND: Essential: * Between 3-5 years of experience working in an admin and/or office management role, preferably in finance * Excellent administrative skills and ability to use various technology platforms * Strong verbal and communication skills with keen ability to articulate in a concise and clear manner * Exceptional organization skills

About VYBS VYBS is the fastest growing startup in the Rewarded App space. We're on a mission to empower mobile gamers worldwide to discover their perfect games and be rewarded for their passion. We leverage data, cutting-edge technology, and deep understanding of gamer preferences to deliver personalized recommendations, exclusive rewards, and a vibrant community that celebrates the joy of mobile gaming. At VYBS, our values guide how we work every day: Excellence, Community, Innovation, Passion, Proactiveness, Respect, and Positivity. We’re growing fast
– We’re looking for a proactive and highly organized Talent Acquisition Specialist to manage our hiring efforts end-to-end (with a strong focus on active sourcing), while also supporting the day-to-day office administration. What you’ll do (70% Recruiting) * Manage the full sourcing cycle: job opening intake, publishing, CV screening, and interview coordination * Active sourcing: identify candidates, outreach, follow-ups, and pipeline management * Partner with hiring managers to define role requirements and move candidates through the process * Ensure a great candidate experience through clear communication and smooth scheduling * Support continuous improvement of recruiting processes (templates, tracking, basic reporting) What you’ll do (30% Office Administration) * Manage day-to-day office operations (suppliers, equipment, orders, general office logistics) * Support onboarding logistics for new hires (workstation setup, equipment, coordination) * Assist with team events and employee experience initiatives as needed What we’re looking for * 2+ years of experience in recruiting / sourcing / recruitment coordination
– MUST * Sourcing experience with technical positions
– MUST * Hands-on experience with sourcing and outreach * Highly organized, detail-oriented, and able to work independently * Strong communication and interpersonal skills * Fluent English Why join us * A high-impact role with direct influence on company growth * Ownership, autonomy, and the chance to build scalable hiring processes * A dynamic role combining people-focused work with operations **This is a full time job on-site (One day from home) **Reports to the CEO

דרישות המשרה

and move candidates through the process * Ensure a great candidate experience through clear communication and smooth scheduling * Support continuous improvement of recruiting processes (templates, tracking, basic reporting) What you’ll do (30% Office Administration) * Manage day-to-day office operations (suppliers, equipment, orders, general office logistics) * Support onboarding logistics for new

SuperCom (NASDAQ: SPCB) is a trusted name in advanced tracking, identification and security solutions since 19
88. We deliver multi‑disciplinary solutions that combine hardware, software, communications and cloud‑based platforms in the fields of secure identity, public safety and smart monitoring. We are looking for a highly resourceful, service‑oriented and detail‑driven Personal Assistant & Office Coordinator to support our leadership team and ensure seamless operations. This role primarily supports the executive leadership and secondarily manages company‑wide travel logistics and office coordination. Responsibilities: * Manage complex calendars for the CEO and COO, coordinating meetings, travel, and priorities across time zones. * Organize and execute full travel logistics for the executives: flights, hotels, itineraries, transportation. * Handle executive communications: manage emails, calls, and written correspondence in both Hebrew and English, maintaining a high level of professionalism. * Handle last-minute changes and urgent tasks with calm, solution-oriented focus. * Act as a point of contact between the executives and internal teams, candidates, investors, and external partners. * Handle personal tasks and recurring appointments for the executives, with full discretion and proactive follow-through. * Track and submit executive expense reports, ensuring accuracy and budget compliance. * Support company-wide travel arrangements in accordance with policy, providing assistance as needed. * Provide general administrative support, including visitor reception, hospitality coordination, and meeting room setup and maintenance. * Solve problems independently and efficiently, ensuring operations run smoothly at all times. * Maintain and update databases of investor, sales, and partner contacts. Requirements: * 2 years of experience as a Personal Assistant to C-level executives, preferably in a company of 50+ employees or in a high-tech/global environment. * Proven experience in administrative support roles. * Fluent in English and Hebrew, with strong written and verbal communication skills in both languages. * Availability during afternoon/evening hours 11:00–20:00 / 12:00-21:00 * Strong organizational skills, multitasking ability, and attention to detail. * A proactive and initiative mindset. * Experience coordinating international travel and executive logistics. * Proficiency in Microsoft 365 (Outlook, PowerPoint, Office Suite) and travel tools. * Service-oriented mindset, discretion, responsiveness, and ability to work independently. * Excellent interpersonal skills and a high level of professionalism. * A bachelor’s degree is preferred.

דרישות המשרה

* Manage complex calendars for the CEO and COO, coordinating meetings, travel, and priorities across time zones. * Organize and execute full travel logistics for the executives: flights, hotels, itineraries, transportation. * Handle executive communications: manage emails, calls, and written correspondence in both Hebrew and English, maintaining a high level of professionalism. * Handle last-minut

XTEND is seeking a Project Management Office Coordinator (PMO) who will be responsible for driving the planning, execution, and end-to-end visibility of the company's global operation programs. Working closely with the Chief Operation Officer (COO) and Ops Supply chain and Engineering leadership, to ensures alignment of strategy, priorities, resources, and delivery across all operations sites. Responsibilities: * Partner with the COO to build and manage the global Operation work plan (monthly, quarterly and annual planning) across all Ops teams. * Own the project portfolio: prioritize initiatives, track execution, and ensure alignment with business and technology goals, including maintaining roadmaps and high-level Gantt views. * Monitor delivery against scope, timelines, budget and SLAs, and provide clear dashboards, KPIs, and status reports to management. * Define and standardize global project management methodologies and processes (Agile / Scrum / Kanban / Hybrid), including release cycles, retrospectives, and escalation flows. * Identify and manage cross-team and vendor dependencies, plan resources and capacity, and support short- and long-term staffing and workload planning. * Drive alignment and communication between Production, Supply Chain, NPI and executive leadership, including change management and risk escalation. * Own the shared delivery infrastructure and ensure consistent, accurate tracking and reporting across all sites. Requirements: * 3+ years of experience in PMO, program/project management, or similar roles in tech environments. * Strong understanding of operation, production and supply chain processes and methodologies * Hands-on experience with project management tools and ERP systems (Priority, Monday, Gantt charts, etc.). * Project Management Professional (PMP) certification
– advantage * Excellent analytical skills, with the ability to manage KPIs, track performance, and optimize processes. * Strong communication and stakeholder management skills, including working with executives and cross-functional teams. * Ability to work across time zones and coordinate with global development centers. * Independent, detail-oriented, and highly organized. * Bachelor’s degree in industrial engineering, Computer Science, or related field – advantage. * Fluent in English (spoken and written) – mandatory.

דרישות המשרה

* Partner with the COO to build and manage the global Operation work plan (monthly, quarterly and annual planning) across all Ops teams. * Own the project portfolio: prioritize initiatives, track execution, and ensure alignment with business and technology goals, including maintaining roadmaps and high-level Gantt views. * Monitor delivery against scope, timelines, budget and SLAs, and provide cle

SuperCom (NASDAQ: SPCB) is a trusted name in advanced tracking, identification and security solutions since 19
88. We deliver multi‑disciplinary solutions that combine hardware, software, communications and cloud‑based platforms in the fields of secure identity, public safety and smart monitoring. We are looking for a highly resourceful, service‑oriented and detail‑driven Personal Assistant & Office Coordinator to support our leadership team and ensure seamless operations. This role primarily supports the executive leadership and secondarily manages company‑wide travel logistics and office coordination. Responsibilities: * Manage complex calendars for the CEO and COO, coordinating meetings, travel, and priorities across time zones. * Organize and execute full travel logistics for the executives: flights, hotels, itineraries, transportation. * Handle executive communications: manage emails, calls, and written correspondence in both Hebrew and English, maintaining a high level of professionalism. * Handle last-minute changes and urgent tasks with calm, solution-oriented focus. * Act as a point of contact between the executives and internal teams, candidates, investors, and external partners. * Handle personal tasks and recurring appointments for the executives, with full discretion and proactive follow-through. * Track and submit executive expense reports, ensuring accuracy and budget compliance. * Support company-wide travel arrangements in accordance with policy, providing assistance as needed. * Provide general administrative support, including visitor reception, hospitality coordination, and meeting room setup and maintenance. * Solve problems independently and efficiently, ensuring operations run smoothly at all times. * Maintain and update databases of investor, sales, and partner contacts. Requirements: * 2 years of experience as a Personal Assistant to C-level executives, preferably in a company of 50+ employees or in a high-tech/global environment. * Proven experience in administrative support roles. * Fluent in English and Hebrew, with strong written and verbal communication skills in both languages. * Availability during afternoon/evening hours 11:00–20:00 / 12:00-21:00 * Strong organizational skills, multitasking ability, and attention to detail. * A proactive and initiative mindset. * Experience coordinating international travel and executive logistics. * Proficiency in Microsoft 365 (Outlook, PowerPoint, Office Suite) and travel tools. * Service-oriented mindset, discretion, responsiveness, and ability to work independently. * Excellent interpersonal skills and a high level of professionalism. * A bachelor’s degree is preferred.

דרישות המשרה

* Manage complex calendars for the CEO and COO, coordinating meetings, travel, and priorities across time zones. * Organize and execute full travel logistics for the executives: flights, hotels, itineraries, transportation. * Handle executive communications: manage emails, calls, and written correspondence in both Hebrew and English, maintaining a high level of professionalism. * Handle last-minut

XTEND is seeking a Project Management Office Coordinator (PMO) who will be responsible for driving the planning, execution, and end-to-end visibility of the company's global operation programs. Working closely with the Chief Operation Officer (COO) and Ops Supply chain and Engineering leadership, to ensures alignment of strategy, priorities, resources, and delivery across all operations sites. Responsibilities: * Partner with the COO to build and manage the global Operation work plan (monthly, quarterly and annual planning) across all Ops teams. * Own the project portfolio: prioritize initiatives, track execution, and ensure alignment with business and technology goals, including maintaining roadmaps and high-level Gantt views. * Monitor delivery against scope, timelines, budget and SLAs, and provide clear dashboards, KPIs, and status reports to management. * Define and standardize global project management methodologies and processes (Agile / Scrum / Kanban / Hybrid), including release cycles, retrospectives, and escalation flows. * Identify and manage cross-team and vendor dependencies, plan resources and capacity, and support short- and long-term staffing and workload planning. * Drive alignment and communication between Production, Supply Chain, NPI and executive leadership, including change management and risk escalation. * Own the shared delivery infrastructure and ensure consistent, accurate tracking and reporting across all sites. Requirements: * 3+ years of experience in PMO, program/project management, or similar roles in tech environments. * Strong understanding of operation, production and supply chain processes and methodologies * Hands-on experience with project management tools and ERP systems (Priority, Monday, Gantt charts, etc.). * Project Management Professional (PMP) certification
– advantage * Excellent analytical skills, with the ability to manage KPIs, track performance, and optimize processes. * Strong communication and stakeholder management skills, including working with executives and cross-functional teams. * Ability to work across time zones and coordinate with global development centers. * Independent, detail-oriented, and highly organized. * Bachelor’s degree in industrial engineering, Computer Science, or related field – advantage. * Fluent in English (spoken and written) – mandatory.

דרישות המשרה

* Partner with the COO to build and manage the global Operation work plan (monthly, quarterly and annual planning) across all Ops teams. * Own the project portfolio: prioritize initiatives, track execution, and ensure alignment with business and technology goals, including maintaining roadmaps and high-level Gantt views. * Monitor delivery against scope, timelines, budget and SLAs, and provide cle

רכז/ת תפעול ואדמיניסטרציה לאזור ראש העין

הזדמנות להצטרפות לצוות מקצועי, משפחתי, מחויב ומשפיע. לארגון "שחר שירותי אומנה", המלווה ילדים ומשפחות אומנה, דרוש/ה רכז/ת תפעול למשרדי החברה בראש העין. 
משרה משמעותית שבה ניתן להשפיע על חייהם של ילדים ומשפחות ולצמוח אישית ומקצועית בסביבה תומכת. 
התפקיד כולל:
• אחריות על הניהול האדמיניסטרטיבי והלוגיסטי.
• ניהול יומן וקביעת פגישות מול גורמי חוץ ופנים.
• אחריות על הבקרה התקציבית.
• קשר שוטף מול גורמי פנים וחוץ ארגוניים.

דרישות המשרה

• ניסיון אדמיניסטרטיבי קודם של שנה לפחות – חובה.• שליטה מלאה ביישומי מחשב, בעיקר אקסל-חובה.
• תואר ראשון – יתרון.
• יחסי אנוש מעולים, תודעת שירות גבוהה, יכולת מולטיטסקינג, כישורי סדר, ניהול וארגון.
• נכונות לכ-70% משרה במשרדי החברה בראש העין.