Executive Administrative Assistant

סקירה כללית

Job Title: Executive Administrative Assistant Location: Fully Remote: CST Timezone preferred Contract on W2 Top IT Firm Duration: 18 months Position Summary: We are seeking a highly organized and proactive Administrative Assistant to support two senior managers at MS. This fully remote role requires a candidate who thrives in a fast-paced environment, is comfortable managing complex calendars across multiple time zones, and can provide seamless administrative support to a large team. Key Responsibilities: Provide comprehensive administrative support to two managers: Manager One: General administrative support. Manager Two: Heavy calendar management and scheduling across time zones. * Manage and coordinate busy calendars, including scheduling meetings, resolving conflicts, and ensuring optimal time management. * Support a large team with multiple managers, assisting with logistics, communications, and coordination. * Handle confidential information with discretion and professionalism. * Prepare meeting agendas, take notes, and follow up on action items. * Assist with travel arrangements, expense reports, and other administrative tasks as needed. * Collaborate with internal teams and external stakeholders to ensure smooth operations. Qualifications: * Proven experience as an administrative assistant or in a similar role supporting senior leadership. * Strong proficiency in MS Office Suite (Outlook, Teams, Word, Excel, PowerPoint). * Excellent calendar management skills, especially across multiple time zones. * Exceptional organizational and communication skills. * Ability to work independently and manage multiple priorities. * Experience supporting large teams and navigating complex organizational structures. * Comfortable working remotely and adapting to virtual collaboration tools. Preferred: * Experience working in a tech or enterprise environment. * Familiarity with MS internal tools and systems is a plus. * CST timezone availability preferred for alignment with team schedules Please let me know if this is something you would love to do and help me with your updated resume. Feel free to reach me out at Harshiv@ifgpr.com if you have any questions. Thanks

דרישות המשרה

Provide comprehensive administrative support to two managers: Manager One: General administrative support. Manager Two: Heavy calendar management and scheduling across time zones. * Manage and coordinate busy calendars, including scheduling meetings, resolving conflicts, and ensuring optimal time management. * Support a large team with multiple managers, assisting with logistics, communications, a