סקירה כללית
Job Summary As our Office & Operations Assistant , you’ll use your organization's powers to manage daily office operations and ensure everything runs like magical clockwork. So if you’re a master of organization and efficiency, a people person at heart, and a creative problem solver
– come over and be part of our epic journey. The Office & Operations Assistant will be stationed at the reception desk and will handle front-desk duties. Working Hours: 8:30
– 5:30 Sunday
– Thursday (On-site) Responsibilities: * Manage daily office operations, including orders, supplies, vendor relationships, invoicing, and parking. * Manage the office budget, track expenses, and keep within budgetary limits. * Handle incoming calls and emails, responding quickly and directing questions to the appropriate parties. * Manage and organize front desk, cleaning services, coffee and food services, and office maintenance to ensure a high level of service and a welcoming environment. * Monitor and maintain office equipment and supplies, overseeing inventory, procurement, and efficient distribution. * Manage kitchen facilities, direct housekeepers, and coordinated catering orders and food supplies. * Extend a warm welcome to visitors, employees, candidates, and vendors, maintaining a professional and friendly demeanor while ensuring compliance with company security policies. * Responsible for ongoing office maintenance, collaborating effectively with vendors and contractors. * Schedule meetings and coordinate calendars for various leaders * In charge of ongoing welfare events and happy hour * Support offsite arrangements such as booking travel accommodations and coordinating logistics for offsite meetings. * Collaborate with internal teams and external partners to ensure that projects are completed smoothly and efficiently. * Be a central point of contact and liaise with various departments and external parties. * Responsible for different tasks in Onboarding and Offboarding processes, ensuring smooth transitions and efficiently handling various operational systems and services. * Take an active part in executing cross-company projects with HR and Finance teams. * Work closely with global teams. * Identify opportunities for process improvement and implement changes to enhance overall office efficiency. * Stay ahead of industry best practices to maintain a modern and effective workplace. * Designing and creating materials to support office events (Holidays, Celebrations events) * Performs other related duties as assigned. * Report to HR Director. Requirements * 3+ years of experience in office management and travel arrangements in a Tech environment. * A genuine people person with excellent interpersonal skills and a friendly, empathetic demeanor * Highly organized, with acute attention to detail and a passion for maintaining a polished and professional office environment * A proactive problem solver with a results-driven attitude and a track record of learning fast * Excellent time management and multitasking abilities, able to juggle multiple priorities and deadlines with ease * Strong written and verbal communication skills in both English and Hebrew * Experience with Canva or any similar tool. * Full-time, five days a week on-site. * The ideal candidate is proactive, engaged, and committed to delivering high-quality results. Key Skills: * Excellent communication and interpersonal skills. * Detail-oriented with a focus on quality and accuracy. * Ability to work in a fast-paced, dynamic environment. * Ability to manage multiple projects and priorities simultaneously. * Exceptional organizational and time-management skills. * Creative and proactive * Experience using Advanced Word, Excel, PowerPoint, and Google Sheets is desirable.
דרישות המשרה
* Manage daily office operations, including orders, supplies, vendor relationships, invoicing, and parking. * Manage the office budget, track expenses, and keep within budgetary limits. * Handle incoming calls and emails, responding quickly and directing questions to the appropriate parties. * Manage and organize front desk, cleaning services, coffee and food services, and office maintenance to en
